FICA and Business requirements

Unless previously provided to STANLIB, please send verified/certified copies of the documents set out below. These are used to verify the identity of the Investor. Strictly, only clear, legible copies of identity and other documents will be accepted, STANLIB reserves the right to ask for further documentation

Individual/ Sole Proprietor

South African

  1. Identity document, OR if not available
    Valid passport AND Valid reason why identity document could not be provided
  2. Proof of physical residential address
  3. Authority to act (if applicable) : power of attorney / letter of appointment from the court and authorised signatories' resolution (If applicable) Identity document, physical residential address and contact details of persons authorised to act
  4. Unabridged birth certificate and Proof of authority (where minor is assisted by Legal guardian)


Foreign

  1. Valid passport
  2. Proof of physical residential address
  3. Authority to act (if applicable) : power of attorney / letter of appointment from the court and authorised signatories' resolution - section L
    (if more than one)
  4. (If applicable) Identity document, physical residential address and contact details of persons authorised to act
 

Unlisted Companies

South African
  1. Certificate of Incorporation (CM1)
  2. Notice of Registered Office and Postal Address (CM22)
  3. Authority to act : CM29 and directors' resolution
  4. Identity document, physical residential address and contact details of principal executive officer of company, of persons authorised to act and of persons holding more than 25% of voting rights in company
  5. Proof of physical business address

Foreign

  1. Official document of Incorporation
  2. If trading in RSA, documents for RSA unlisted companies
  3. Authority to act : directors' resolution - section L (if more than one)
  4. Identity document/passport, details of physical residential address and contact details of related parties and persons authorised to act
  5. Proof of physical business address
 

Trusts

  1. Trust deed or other founding document
  2. Authority to act : letter of authority from the Master of the High Court and
    trustees' resolution
  3. Identity document, physical residential address and contact details of each
    trustee, each beneficiary, the founder and the persons authorised to act
  4. Proof of registered address of Master of High Court (stamp on letter of authority)
 

Close Corporations

  1. Founding Statement and Certificate of Incorporation (CK1)
  2. Amended Founding Statement (CK2), (If applicable)
  3. Authority to act : CK1 and members' resolution
  4. Identity document, physical residential address and contact details of each member, persons authorised to act and persons holding more than 25% of the voting rights in the CC
  5. Proof of physical business address
 

Partnerships

  1. Partnership agreement
  2. Authority to act: partners' resolution
  3. Identity document, physical residential address and contact details of partners and persons authorised to act and who exercise executive control

Professional partnerships :

(Certain Partnerships consisting of more than (20) partners which are Incorporated in terms of Sec 30(2) of Company’s Act 61 of 1963 which are recognized in terms of the relevant Government Gazettes)

  1. Attorneys, Notaries and Conveyancers, Public Accountants and Auditors, Medical Practitioners, Pharmacists, Professional Engineers, Quantity Surveyors, Stockbrokers and Architect
  2. Registration certificate
  3. Partners resolution (Authority to act)
  4. Proof of physical business address
  5. Identity document residential and contact details for persons authorised to act and of the person holding the executive control of the Partnership
 

Other entities (Legal persons)

  1. Founding document/document of constitution/registration certificate
  2. Schools: registration certificate issued by the relevant Department of Education
  3. Private schools must be registered with the Department of Education in terms of Section 46 of the Schools Act
  4. Public Schools: government gazette which stipulates the full name of the school
  5. Churches And Other Non Profit Organisations: registration certificate issued by the Non Profit Organisation Directorate
  6. Governmental bodies other than municipalities: government gazette which includes the name of the relevant municipality/ governmental body, proof of investment mandate
  7. Authority to act : authorised signatories' resolution
  8. Identity document, details of physical residential address and contact details of person/s authorised to act
  9. Proof of physical business address 
 

Listed Companies

  1. Registration certificate (Registrar of Companies or equivalent regulator- foreign companies)
  2. Authority to act : directors' resolution
  3. Identity document, of persons authorised to act
  4. List of director’s (CM29)
 

Deceased Estates

  1. Letter of Executorship/Letter of Authority
  2. Authority to act: special power of attorney (if applicable)/ executors'/ authorised signatories' resolution
  3. Identity document, details of physical residential address and contact details of persons authorised to act
 

Pension Funds

  1. Registration certificate (Registrar of Pension Funds)
  2. Authority to act : trustees' resolution
  3. Identity document, of persons authorised to act
  4. Details of Residential Address and contact details of the Trustees and persons authorized to act
 

Medical Aids

  1. Registration certificate (Council for Medical Schemes)
  2. Authority to act : trustees' resolution
  3. Identity document, physical residential address and contact details of trustees and persons authorised to act
  4. Proof of physical business address
 

Proof of physical residential address

One of the following documents reflecting name and physical residential address (must be less than 3 months old, unless otherwise specified) is required for proof of address:

  • Utility bill
  • Current lease or rental agreement
  • Bank statement
  • Municipal rates and taxes invoice
  • Valid television licence
  • Mortgage statement
  • Telkom account
  • Valid motor vehicle licence
  • Insurance policy
  • Tax return (less than 1 year old)
  • Letter from bank manager, medical practitioner, accountant, or attorney, on a formal letterhead, stating that they know the client for three years, and confirming physical address
  • Letter on letterhead, signed by board of trustees, directors etc. confirming physical business address.
  • Correspondence from a body corporate or shareblock association Payslip or salary advice

Spouse/partner

Any of above documents for spouse, together with marriage certificate or if not available;

  • Affidavit from person co-habiting with client, providing:
  • Name, identity number and physical residential address of client and co-habitant
  • Relationship between client and co-habitant
  • Confirmation that residential address is shared

Or if not available

Visit to physical address by a STANLIB employee, Or as a last resort:

Affidavit from client (as a last resort), providing:

  • Name, identity number and physical residential address
  • Confirmation that client resides at physical residential address

If a 3rd party is acting on behalf of the investor the following is required:

  1. Proof of authority (i.e.) power of attorney, mandate, resolution, court order, letters of appointment by the Master of the High Court;
  2. Documents as for Individual FICA above, for the person who is acting on behalf of the Investor.